TIL: Workday data privacy notice options


Workday TIL

TIL about a list of places Workday lets you display something that resembles a data privacy notice.

Workday Privacy Features Guide

Notice and Information

Providing Notice

Workday, when acting as a data processor, doesn’t under privacy laws provide “notice of processing activities” for its data processor activities. It’s you, the Workday customer, who determines which features and functionality are carried out on the Workday platform and the legal basis for this processing (such as consent, performance of a contract or in fulfillment of legal obligations). The Workday HCM platform provides mechanisms to enable customers to provide notice to the end-user which can include information on personal data processing, including any cookies used, as provided in the following mechanisms:

  • The Media Marking Text in Edit Tenant - Setup allows you to present a brief message on the tenant Home Page. This can include full URLs or other content.
  • You can host you privacy notices entirely in the Workday platform or link to them from various mechanisms to share how the employee data is processed for the purposes of employment and associated activities. The following features that can be leveraged to provide transparency, including:
    • Dashboards with non-expiring announcements
    • Worklets with external links
  • On career sites, when you want to use certain features of the External Career Site, such as Google Analytics or Tracking Pixels, you may determine that the end-user needs to be able to decline these cookies or trackers. To facilitate this requirement, configure the EU Cookie Policy Message and when it should be displayed. This cookie banner can provide the necessary transparency directly in the message or can include a clickable link to a more detailed privacy or cookie statement.
  • If the career site is not using any of these optional cookies, sidebars can be configured to contain links, images, videos, and so on that are presented on every page that includes the sidebar. Sidebars may help support you in delivering transparency to the end-users of your career site. These sidebars can be configured to contain a component that provides information or links to a cookie or privacy notice.