Workday Collective Agreement Notes
What are collective agreements?
Collective agreements are the result of collective bargaining between employers and unions representing employees. They are usually industry-specific, valid for a fixed period of time, and can be negotiated regionally.
Collective agreements can describe:
- Minimum pay
- Notice and probation periods
- Benefits and allowance plan eligibility
- Time off and absence eligibility
- Minimum working hours
What do collective agreements do in Workday?
tl;dr: Tracking workplace conditions and duties of the employer as defined in union negotiations.
They help determine things like:
- Duration of notice and probation periods
- Eligibility for compensation components and benefits
- Time off and absence eligibility
- Minimum hours or pay
Collective agreements are assigned on the position
Collective agreement related tasks:
- End or update assignments
- Report on employees by agreement
- Implement country or location-specific agreements
- Assign eligibility rules around collective agreements
- Schedule collective agreement reviews (2024R1)
Components of a collective agreement
- There can only be 5 classification factors on a collective agreement
- Compensation amounts should be configured on steps, not stored in a factor on the collective agreement
- Restricted by country, location, or eligibility rule.
- Can have notes, an associated union, or code.
- Have a start and end date. (Usually leave the end date blank until it ends)
Scheduled review date Process
Schedule collective agreement reviews (2024R1)
- Review date is specified when assigning a collective agreement
- Workday automatically generates an Assign Collective Agreement Event when that date is reached.
Configuration questions:
- How many collective agreements are there per country, region, and/or company?
- What are the eligibility restrictions for the collective agreement?
- What factor options should be used and what permutations?
- Who will maintain configuration? Who needs view access to collective agreement data?
- Who typically assigns, reviews, and approves collective agreements?
- What are the cross functional impacts of collective agreements?
Other considerations
- Request comp change can be a subprocess of collective agreements. Consider configuring that with the "schedule collective agreement reviews" functionality instead of steps to couple collective agreements with compensation changes.