⚠️ Terminated workers can still access "My Reports"
You should know that terminated workers with access to Workday can still navigate to "My Reports". From there, they can see and download any reports that have been shared with them1.
Revoking report access needs to be done in two steps.
Step 1: Remove report sharing
Look up the report on Scheduled Future Processes and edit the list of workers the report is shared with to remove terminated workers.
Step 2: Remove existing reports
Logged in as the user who scheduled and shared the report:
1. Go to My Reports
2. For each report that was sent to a terminated worker, click Related Actions > Repository Document > Share Users
3. Remove the terminated worker(s)
Alternatively, the user who scheduled and shared the report can click "Delete" on the report in My Reports. This deletes reports for all recipients, not just the terminated recipient.